(1) Where a public entity is to make procurement of an amount exceeding one million rupees a year, it shall, in preparing estimated annual programs and budget for the next fiscal year, prepare an annual procurement plan for procurement to be made in the next fiscal year. While so preparing a procurement plan, it shall be prepared based also on the master procurement plan, if any, prepared pursuant to Rule 7.
(2) The public entity shall mention the following matters in the annual procurement plan referred to in sub-rule (1):
(a) Description relating to the type of procurement,
(b) Possible packages of procurement,
(c) Time schedule of the procurement actions,
(d) Procurement methods,
(e) Types of contracts to be concluded for procurement, and
(f) The matters so specified by the Public Procurement Monitoring Office from time to time as to be included in the annual procurement plan.
(3) The time schedule referred to in clause (c) of sub-rule (2) shall contain the time period for carrying out the following acts:
(a) To prepare specifications if goods are to be procured,
(b) To prepare the cost estimate of procurement,
(c) To prepare sealed quotation form, documents relating to pre-qualification proposal or to invite a bid or proposal for consultancy service,
(d) To publish a notice for invitation to sealed quotation, pre-qualification proposal, bid or request for proposal of consultancy service,
(e) To evaluate sealed quotation, pre- qualification proposal, bid or proposal for consultancy service,
(f) To accept sealed quotation, pre-qualification proposal, bid or request for proposal for consultancy service,
(g) To conclude a contract,
(h) To commence the work, and
(i) To complete the work.
(4) The chief of the public entity shall send a copy of the annual procurement plan prepared pursuant to this Regulation, along with the estimated annual programs and budget for the next fiscal year, to the superior office and the Ministry of Finance.
(5) The chief of the public entity shall, after receiving the approved programs and budget for the current fiscal year, revise accordingly the annual procurement plan prepared pursuant to this Rule and approve it and send one copy each of such plan to the superior office, Treasury Controller Office and Public Procurement Monitoring Office.
(6) The superior office shall monitor whether procurement actions have been completed within the stipulated time or not.